Office Manager (with Responsibility as Assistant Head of Admissions) (m/f/d)

Permanent employee, Full-time · Köln

Your mission

The Office Manager is the first point of contact for all families, teachers and pupils, suppliers, visitors and callers. The Office Manager not only represents St. George’s School and its philosophy but also plays an active role in school life. The role requires a highly proactive individual with excellent interpersonal and communication skills. The aim of the Office Manager with responsibility as Assistant Head of Admissions is to provide a professional and welcoming admissions process for all prospective from the first enquiry up until the enrolment of the new pupil and beyond that, once the pupil has started at the school. The right person will be comfortable working in a collaborative environment, loves providing creative people solutions and can thrive in a growing, and fast-changing environment.

Main Responsibilities
Office Manager
  • First and important point of contact for families, prospective families, suppliers, teachers and pupils in person, via email and on the phone
  • Representing St. George’s School and promoting the St. George’s philosophy and values
  • Scheduling meetings and school tours and liaising with different stakeholders across the school like Admissions, Facilities and Academic Staff
  • Responsible for the daily pupil registration and ensuring a safe school environment 
  • Dealing with school accidents and the respective documentation
  • Document translation (English – German / German – English)

Assistant Head of Admissions
  • Ensuring a seamless experience for all current and prospective families 
  • Support the Head of Admissions on a daily basis in all matters to fulfil its job description and the defined school vision and objectives
  • Process initial enrolment enquiries, including arranging trial days.
  • Administration of pupil admissions according to agreed admissions checklists.
  • Support the Head of Admissions as the school’s MIS system expert for the assigned school by entering, summarising, analysing and reviewing data for accuracy to produce standard, custom and confidential reports for use in school, by the Board Members and for external authorities.
  • Maintain and utilise the school’s MIS student information system, fully implementing the group standardisation guidelines in an accurate manner.
  • Implement appropriate filing and archiving systems (electronic and physical).
  • Maintain archive records for admissions and arrange for old records to be destroyed as necessary and in line with GDPR regulations.
  • Issue & retain copies of official pupil documents.
  • Process and record pupil notices, following up with parents and management to track reasons for departure, and liaising with management to maximise the chances of retaining pupils.
  • Record staff absences in the school’s MIS and monitor sick notes.
  • Provide necessary administrative support for Boarding House
  • Provide necessary support for bookkeeping related tasks as and when they required.
  • Undertake other reasonable duties related to the job purpose required from time to time.
Your profile
  • You love and live service excellence and know how to create a welcoming atmosphere
  • You are interested in education
  • You are used to working in a fast-paced environment
  • You are fluent in English and German, both written and spoken
  • You know how to organise yourself and prioritise tasks
  • You are creative in finding solutions, sometimes on short notice 
  • You are familiar with MS-Office Tool box
  • You are a team player and at the same time enjoy taking on your own responsibilities
  • You have an Apprenticeship / Education as „European Secretary“, Office Manager, Translator or Professional hotel employee
Why us?
The performance of our people is what defines the success of St. George’s. Our teams are enabled to take the initiative and encouraged to think and act like entrepreneurs. The multinational corporate environment provides our talented employees with a large area to expand professionally and offers multiple opportunities to enrich their individual mindsets and experiences. By joining us, you will be part of our community life and actively participate in varied projects, allowing St. George`s to continually evolve.
About us
Join Our Team at St. George’s, The British International School

Discover an Outstanding Teaching Opportunity in Germany

Are you passionate about shaping young minds and leading a life that makes a difference? St. George’s, The British International School, invites you to embark on an exceptional teaching journey with us. With campuses located in Cologne, Düsseldorf Rhein-Ruhr, and Munich, we are dedicated to providing an enriching educational experience for students aged 2 to 18.      
      
Since our establishment in 1985, St. George’s has been committed to nurturing students academically, socially and emotionally and helping to reach their potential. We believe in continuous growth and strive for excellence in education. Our schools are equipped with state-of-the-art facilities, a dynamic curriculum, and extensive opportunities for personal development.      
      
More Than a Job
      
When you join St. George’s, you're not just taking a job; you're embarking on a rewarding career path. We offer:   
    
  • Career Advancement: At St. George’s, we value professional development. You'll have the opportunity to enhance your teaching skills and explore different campuses within our network.
  • Competitive Compensation: We offer competitive salaries that reflect your expertise and dedication.
  • Relocation Support: Our generous relocation package ensures a smooth transition to Germany.
  • Comprehensive Training: St. George’s provides an extensive training programme to help you excel in your role.

Our Educational Approach  

  • Curriculum: Our teaching is anchored in the National Curriculum for England, with a focus on preparing students for IGCSE and the IB Diploma.
  • Diversity: Our student body represents over 50 nationalities, offering a diverse and enriching teaching experience.
  • Language: English is the primary language of instruction, with all students receiving German language tuition.
  • Class Size: With a maximum of 20 students per class, we prioritise individualised attention and support. We offer ESL and SEN support, fostering a collaborative teaching environment.

Our Values

Our values of curiosity, courage, confidence and community guide us in everything we do. St George’s fosters an atmosphere of tolerance and mutual respect, in which each individual is valued. Furthermore, each member of the school community is encouraged to grow and challenge themselves to consistently develop their skills and talents, explore the unknown and aim for excellence.

Safeguarding

St. George’s is committed to safeguarding and protecting the welfare of children and expects all staff to share this commitment. The successful applicant will therefore be subject to enhanced background checks. Furthermore, we are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We look forward to receiving your application.

Join St. George’s and lead a life that makes a difference. 
We appreciate your interest in a role with St. George's, The British International School. In the interest of maintaining a fair and transparent recruitment process, and in order to gather all the background information we require to make a full assessment, please complete the following application form. Should you have any difficulties in uploading your files, please contact us by email at recruitment@stgeorgesschool.com
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